Terms & Conditions

Dear Travellers,


Thank you very much for choosing Tour Guides Peru! The Peruvian system of services and products sometimes differs from your home country. We strongly suggest you read the following carefully:
Booking a trek, tour or any package requires a deposit of 50% of the total trek, tour or package price. Please note that this deposit is required to purchase trail permits, train and Machu Picchu entrance tickets, which are all subject to availability. After your deposit and booking confirmation, your outstanding balance is due when you arrive in Cusco either 48 hours prior to departure or during your briefing session. Failure to pay any outstanding balances prior to departure will result in the inability to partake in your trek or tour. Final acceptance of any participant is subject to receipt and review of all required forms, documents, and payments.
All our treks, tours and customized packages are subject to itinerary changes based on a variety of circumstances. Tour Guides Machu picchu reserves the right to cancel or change any trip due to river, road, weather conditions, or political climate. We also reserve the right to cancel any trip due to client unsuitability because of age, ill health, poor fitness, intoxication etc.
Any missed tours due to the above listed incidences (eg weather conditions or political climate) cannot be refunded or recuperated.
The price and duration of a hiking trip will not change once you’re registered. Payments are not refundable for itinerary changes or public land closures. If a trip is cancelled due to circumstances beyond our control, a trip credit equal to the full amount paid will be issued.
If you wish to change the date of departure and/or route of your trek after making the reservation/deposit, there will be a $100 per person fee to make the change, except if the change is made in the 48 hours prior to the trek, when the change will cost $200 per person.
The Tour Guides Peru reserves the right to cancel trips. (Refer to above section for TRIP ITINERARIES, which mentions the rights of our company on cancellations and modifications of itineraries). Tour Guides Peru Company is not responsible for additional expenses incurred by preparing for the trip (for example: non-refundable advance purchase air tickets, clothing, equipment, visa fees, medical expenses, etc.).
If you cancel or leave a multi-day trip for any reason:
• 1.- All 50% deposits needed for the confirmation of any trek, tour or package itinerary, are non-refundable and non-transferrable.
• 2.- Full payment is required 48 hrs prior to departure. In case of not being able to make full payment within said time frame, an alternative payment system must be arranged and coordinated. Failure to do either of the above can result in CANCELLATION of your tour.
• 3.- In case of delayed arrivals to Cusco (due to delayed flights, buses etc.), Tour Guides Machu picchu assumes no responsibility for missed tours or trek departures. Tour Guides Peru staff will do their best to accommodate and make the required modifications. However, all additional costs for such modifications will be added to the original trek, tour or package itinerary price.
• 4.- Trek cancellations as a result of illness, missed flights and any other reason made within 48 hours of the scheduled trek departure, are considered NO-SHOWS and will be subject to full payment without any possibility of a refund.
• 5.- In case of sickness while on the tour, emergency costs for transportation, etc. are not included.

• 6.- For any Inca Trail reservation (i.e. Inca Trail 2D, Inca Trail 4D, Salkantay + Inca Trail 7D and Inca Trail 6D), cancellations, whether ahead of time or last minute, are considered NO-SHOWS and the full trek price must be paid.


TOUR GUIDES PERU: Tour operator.

CLIENT(S): Direct passenger(s) or travel agency(s).

Acceptance and Knowledge of our Terms and Conditions

The terms and conditions set out below in this document are mandatory and binding. They apply to all reservations and activities made through our website, via email or face-to-face. The use of any of these channels implies the knowledge and acceptance of them.

Modification of the terms of use

Tour Guides Peru reserves the right to make modifications or updates to our terms of use at any time. It’s the responsibility of the customers to review them.

Reservation confirmation

Once the client sends his reservation request, the confirmation to this will be subject to the payment support according to the request, detailing all the services included and not included. If no response from the client is received, the acceptance of our terms and conditions will be assumed. In this sense, Tour Guides Peru is not responsible for any extraordinary situation.


  • Respond clearly and precisely to responses and requests, such as forms to be filled out by your assigned Experience Designer.
  • Follow the instructions of the team en route.
  • Compulsory attendance at the informative meetings, which are held prior to your tour, are essential to begin the experience en route.
  • Comply with all the obligations set forth in these Terms and Conditions.

Payment Policies

We use PayPal so that you can make your deposit, which makes it easier to use a credit card. There’s an 6% fee for using PayPal for international transfers.

Inca Trail: For Inca Trail packages we need a deposit of US $ 400.00 per person. Remember that these deposits are not refundable nor transferable to another person. There are no exceptions.

For the treks: Salkantay, Lares, Huchuy Qosqo, Choquequirao, Inca Jungle, Ancascocha and Cachicata, and the tours that take more than 3 days, a deposit of US $ 200.00 per person will be made. Remember that these deposits are non-refundable and non-transferable. There are no exceptions.

Rainbow Mountain: For Rainbow Mountain packages we need a deposit of US $ 100.00 per person. Remember that these deposits are non-refundable and non-transferable. There are no exceptions.

Humantay Lagoon: For the day tour to Humantay Lagoon we need a deposit of US $ 100.00 per person. Remember that these deposits are non-refundable and non-transferable. There are no exceptions.

Sacred Valley: For Sacred Valley packages we need a deposit of US $ 60.00 per person. Remember that these deposits are not refundable nor transferable to another person. There are no exceptions.

City Tour: For the half day tour in Cusco we need a deposit of US $ 30.00 per person. Remember that these deposits are not refundable nor transferable to another person. There are no exceptions.

For groups greater than 08 people we accept bank transfers. If you want more information about this possibility, send us an email to sales@salkantaytrekking.com

Policies for payment methods in person

  • Cash, and PayPal will be accepted for final payments. No passenger can start their tour until payment has been completed.
  • Cash payments are due the day before your tour and can be made during the pre-briefing. We accept US dollars for cash payments.
  • Ripped or torn bills, no matter how small, will not be accepted.
  • PayPal payments are due one week before the tour or trek departure.
  • If the balance is not paid 2 days before the departure of the trip, the commission will be 10%. And not 8%
  • All bank commissions will be covered by the client.
  • For more information you can contact us.


Cancellation request

The cancellation request must be made via email by the person who made the reservation and paid the deposit to hernanhermoza77@gmail.com

  • Cancellations made 30 days in advance have no additional charges except for excursions on the Inca Trail.
  • If the client cancels between 10 and 30 days before their trip, they must pay 50% of the total cost of the trip.
  • If the client cancels between 10 and 3 days before their trip, they must pay 80% of the total cost.
  • If the client cancels 2 days or less before their trip, they must pay 100% of the total cost.
  • In the rare event that a client decides to leave once the trek has started, no refund will be given. The client must also pay for the additional expenses incurred by her own decision such as food, accommodation, and transportation. If they wish, the client can join the group and participate in the Machu Picchu tour on the last day if they wish.
  • If the client is unable to participate in the trek due to illness or physical problems, no refund will be given. The client must also pay for the additional expenses incurred such as food, accommodation, and transportation. If they wish, the client can join the group and participate in the Machu Picchu tour on the last day if they wish.
  • In the event that a natural disaster or act of God causes the change in the route of the walk, there’ll be no refund.
  • In consideration of the last pandemic that was experienced globally, we include that, in case the service is not performed due to a pandemic or act of God, no refund will be made, but an open ticket will be given so that you can receive the service on another date subject to availability. .
  • Failure to appear at the informational meetings will be considered a no show.
  • Failure to appear on the assigned tour will be considered a no show.
  • In no case will there be a refund option.
  • There’ll be no refund in case of no show.

Inca Trail Tour

Permits for the Inca Trail are processed with the name and passport number, in no case may they be transferable to another person. The change of dates is also not possible once the permit has been acquired. These are not refundable or transferable. Please note that this is a Peruvian government regulation and not Tour Guides Peru.

In the extreme case that the Inca Trail is declared closed for security reasons, or causes it to escape our responsibility, Tour Guides Peru will replace your excursion with an alternative route.

If you book the Inca Trail tour with a Student Card. During the walk the original must be carried along with the passport. The personnel of the Ministry of Culture will prohibit entrance if the student card is not shown, a situation that will escape our responsibilities.

Modification policies

  • To modify the date of the excursion, other than the Inca Trail, there’s a fee of US $ 50.00 per person, if the modification occurs more than 30 days in advance.
  • If the modification occurs between 21 and 30 days before the excursion, the rate is US $ 75.00 per person.
  • If the modification occurs between 10 and 20 days before the excursion, the rate is US $ 100.00 per person.
  • For modifications made with less than 10 days in advance, different rates will be applied that will be calculated at the time of making the change, according to availability and date.
  • Modifications must be made for another group excursion with a minimum of 2 people. If a single traveler needs to change dates and there’s no option on the required date, the change will not be possible.

Travel insurance

  • We recommend travel insurance for all our clients.
  • Coverage must include lost luggage, accidents, emergency air rescue, and trip cancellation. The trip cancellation insurance must reimburse non-recoverable air or land expenses if you cancel your trip due to a personal or family illness, as well as cover the expenses of medical evacuation if the situation requires it.
  • In the event of illness or injury in one of our circuits, we are trained to provide emergency first aid and organize transportation to a suitable medical facility. However, we are not responsible for the cost of transportation services or medical care.


  • Once the tour reservation is confirmed, we will send the information immediately to the Inca Trail reservation office and the LLaqta Machu Picchu reservation office so that the permits are issued and we guarantee the tour.
  • The original passport must be carried for all services. Photocopies will not be accepted.
  • The information that we will send to the reservation office of the Llaqta Machu Picchu includes full name, passport number, nationality, gender, and age. This information cannot be modified.
  • The only exception is in the case of passport numbers that could be changed due to renewal.
  • To renew passport it is suggested to also carry the old one.
  • If the passport number changes between the reservation and the start of the tour, both the old and new passports must be carried.
  • If the passport information does not match the information provided to us above, you will not be able to start the tour.
  • If the client does not report the existence of a new passport upon arriving in Cusco, it will not be the responsibility of Tour Guides Peru. Therefore:
    • 1. It will be the complete responsibility of the client to assume the additional expenses that are generated such as transportation, food, lodging, and other expenses when returning to the city of Cusco, or to the place of origin of the Tour.
    • 2. In none of the cases mentioned, Tour Guides Peru will assume any responsibility for reimbursement or modification of the tour, considering that everything is organized and subject to government policies.

Force Majeure or Causes of God

This includes any event that is outside the scope of Tour Guides Peru, such as threat of war, pandemic such as the Coronavirus, riots, civil strikes, terrorist activities, industrial disputes, diseases, natural disasters, adverse weather conditions, fires, or the like. In any of these cases, Tour Guides Peru will limit itself to the use of responsibilities and will not assume what does not correspond.


By booking any of our adventure trips (Salkantay, Inca Trail, Machu Picchu, Lares, Ausangate, Choquequirao, Rainbow Mountain, and more) the client assumes the risks associated with personal accidents, medical emergencies, problems with air travel, etc. Before any of these disagreements Tour Guides Peru is not responsible.

Policies for adventure travel

Tour Guides Peru should be informed of any medical problems or allergies that you may have. Good physical health is essential. Otherwise, the client should consult a doctor. If you are over 70 years old, you must present a valid medical certificate that attests to your health in conditions of being able to travel.

  • The guide must be informed if you want to leave the group or the camping area to go hiking or sightseeing on your own. If you have any problems during the tour, you must notify the guide immediately.
  • All balances must be paid by cash,PayPal,Bank.
  • To receive a discount for being a student, the valid student card must be sent to Tour Guides Peru at the time of booking. This document must have a name, photo and valid expiration date. No card without expiration date will be accepted. You must carry the original student card for the excursion. Remember that you will not be allowed to go through the checkpoint without the original card.
  • At the entrance control point to the Inca Trail, you will be asked to show the original passport (not a copy) with which the reservation was made. If the reservation was made with an expired passport that was later renewed, both must be carried, in this way the identification will not be rejected.

Cancellation Policies Adventure Travel

  • The deposit is 100% NON-refundable
  • Permits for the Inca Trail are issued with a name and cannot be transferred to anyone under any circumstances. Changing dates is also not possible once a permit has been purchased. The permits are not refundable or transferable. Please note that this is a regulation of the Government of Peru and not of Tour Guides Peru.
  • All adventure treks include transportation to Cusco. The return train will depend on availability.
  • If the walk cannot continue, due to illness or injury, one of our representatives will accompany the affected person to a place where they can receive immediate assistance. Air transport by helicopter and medical assistance are the responsibility of the trekker. If you cannot complete the walk, you can join the group for the visit to Machu Picchu, only if you wish.
  • Tour Guides Peru will take all possible precautions to avoid accidents, illnesses and loss of personal property. For this reason, it only hires trained and qualified personnel.
  • Tour Guides Peru is not responsible for unfavorable weather conditions, natural catastrophes, pandemics, strikes, accidents, illnesses, injuries, loss of personal items, etc. It is the client’s responsibility to carry insurance that covers this type of event. We reserve the right to modify or cancel the program due to any of the unforeseen conditions mentioned above.
  • In extreme cases when the Inca Trail is declared closed for security reasons, Tour Guides Peru may replace the excursion with an alternative excursion subject to availability.

Right to use images

The client accepts and grants Tour Guides Peru the right to use images, photos, and videos during the participation in any of our packages for any type of advertising, at no cost.

Thank you so much for choosing Tour Guides Peru!